Havant Safety Advisory Group
The Safety Advisory Group deals with public events that are
planned to take place in the Havant Borough Council area.
The members of the Havant Safety Advisory Group (SAG) comprise
senior officers from all the emergency services (Police, Fire and
Rescue Service, Maritime Coastguard Agency, and the Ambulance
NHS
Trust). Hampshire
County Council Emergency Planning and Havant Borough Council
Services (Highways, Traffic Management, Building Control,
Environmental Health, Legal, Licensing and Emergency Planning)
working in the Borough of Havant. The Group is chaired by
the Deputy Environmental Manager. The terms of reference
for the group and a summary of the individual roles of its members
is published in the Havant
SAG
Protocol.
When dealing with operational issues the Chair of the Group may
also invite persons who can contribute to the discussion e.g. event
organiser, licence holder, Civil Contingencies Unit, public
transport providers, town centre manager, Primary Care Trust.
What sort of events does Havant
SAG
consider?
In general, "large scale public event" will be treated as being
an event where 500 people or more are expected to attend,
although smaller events may require the involvement of the
SAG
depending on the
event.
When planning an event involving more than 10,000 people a
minimum of 6 months notice should be sought. For an event involving
between 500 - 10,000 people a minimum of 3 months notice should be
sought.
Usually an event held outdoors, possibly with marquees or other
temporary buildings. Typical examples of events would include:
- Fetes, fairs etc.
- Open air concerts and music festivals.
- Trade shows.
- Sporting events.
- Horse shows, agricultural shows, dog shows car, caravan shows
and similar.
- Open air entertainment including theatre, opera and historic
re-enactments.
- Firework displays.
- Large scale company parties.
- Processions, marches and carnivals.
- Street parties.
- Religious events.
In exceptional circumstances Havant
SAG
may consider an event with
unusual hazards or risks held inside a building. If you need
further information about the work of Havant
SAG
please telephone (023)
9244 6592.
Information on how
to apply to hold an event can be found through this link
>>
Objectives
Havant
SAG
's main
objectives are:
- To promote high levels of safety and welfare at events by
giving advice;
- To promote good practice in safety and welfare planning for
events; and
- To ensure events cause minimal adverse impact.
The Group meets regularly to jointly consider forthcoming
events and to give advice to organisers. In this way, all the
agencies can consider the implications and ensure that there are
sufficient resources available should there be an incident for
which they are required.
Local events in around
the Havant area can be found elsehwere on the web site
>>
In the event of an emergency occurring during the course of the
event, the Emergency Services should be contacted immediately as
for any other incident, which might involve damage or injury to
life or property.
SPECIAL NOTE: Havant SAG is not responsible for
giving permission to use Council land or granting licenses for
events . If any organisation or community group wishes to use any
park or open space that is managed by the Council they should
request permission from Havant Borough Council, Civic Offices,
Civic Centre Road, Havant PO9 2AX, email customer.services@havant.gov.uk
Where a licence is required an application must be submitted
separately to the licensing authority licensing@havant.gov.uk.